Last Updated: March 2nd, 2021|Categories: Employer, Guideline|Tags: , |

About Direct Hire: Steps for Processing Filipino Helper Visa Application

You can choose to process the visa application without an agency only when you are hiring a domestic worker who is from the Philippines, and is finishing their current contract, or processing a new visa because of a special reason such as death, financial difficulties or employer relocation. 

Read more: About Direct Hiring and Paper Processing Service
Read more: Difference between Locally Finished, Terminated, Break Contracts, and Overseas/ Newly Apply
Read more: Visa and Document Fees to hire a Filipino Helper

Here are the steps: 

Step 1. Sign the employment contracts

First, you and your new employee need to sign 4 identical copies of the Immigration Department’s standard employment contract (SEC) for foreign domestic helpers

One copy is for you, one is for your domestic helper, one is for your domestic helper’s embassy to notarise, and one is for the Immigration Department. 

Copies of the SEC are only available on the 2nd floor of Immigration Tower in Wan Chai. 

Step 2. Submit the domestic helper visa application to the Immigration Department

Your domestic helper must complete the Immigration Department’s Visa/Extension of Stay Application Form for Domestic Helper from Abroad’ (ID998A) form, and you need to complete the Application for Employment of Domestic Helper from Abroad’ (ID998B) form. 

Your domestic helper will need to submit these documents in person, within 4 weeks of the expiry date of their contract, at the Department’s dedicated Foreign Domestic Helper section.

These documents are required during submission: 

  • Completed ID998A form, with a photo affixed
  • Completed ID998B form
  • One original copy of the new standard employment contract
  • Your domestic helper’s passport, together with a photocopy of the pages that show their personal particulars, photo, passport expiration date, most recent visa label, and most recent landing slip or extension of stay label
  • A photocopy of your domestic helper’s Hong Kong ID card
  • A photocopy of your Hong Kong ID card, as well as a photocopy of the relevant passport pages if you are a non-permanent resident
  • A photocopy of a document showing proof of your residential address
  • A release letter from your domestic helper’s current employer that indicates their final workday
  • A photocopy of a document showing proof that you earn at least $15,000 per month or have assets that allow you to support your domestic helper throughout the contract period

During submission, your domestic helper will be issued a white card with an application number – you can quote this reference number if you need to query the status of the application.

Step 3. After submitting application

Visas usually take 4-6 weeks to be processed. Note that during the visa processing, your employee is not allowed to start working for you. As the employer, you might be asked to have an interview with the Immigration Department.

Once the visa is approved (by post), you will need to pay HK$230 upon collection. The worker should bring along her travel document and the letter to collect the visa label at the Foreign Domestic Helpers Section. 

Step 4. Have the contract notarised at Consulate

Either you or your domestic helper is required to visit the Philippine Overseas Labor Office (POLO) (18/F, Mass Mutual Building, 33 Lockhart Road, Wanchai) to apply for contract notarisation, provided that your domestic helper’s current contract expires within a month.

These documents are required during submission: 

  • Completed OFW Information Sheet provided by POLO
  • Original copies of all 4 newly signed employment contract
  • The original copy of the domestic helper’s current contract
  • A photocopy of the domestic helper’s passport
  • A photocopy of the domestic helper’s new working visa
  • A photocopy of the domestic helper’s Hong Kong ID card
  • A photocopy of your Hong Kong ID card
  • A copy of the domestic helper’s Immigration appointment letter (if they were dismissed for one of the reasons that qualifies them for ‘finished contract’ status)

Notarisation cost ia HK$476 in total payable to the Philippine Consulate General – consisting of the mandatory Overseas Workers Welfare Administration (OWWA) membership, a verification fee, and an authentication fee.

It usually takes 6 working days for contracts to be notarised. Make sure that you keep the receipt issued by POLO as you will need to present this to the Philippine Consulate General when fetching the approved contract.

Hiring a helper with Terminated/ Break contract, or Overseas/ First time to Hong Kong

If you plan to hire a domestic helper directly from her home country to Hong Kong, or a helper with a terminated/break contract, you have to do so via an Employment Agency. Compared to hiring a helper finishing contract, there are extra steps at the helper’s home country:

Before the process starts, the domestic helper will have to take a medical check-up at her home country to make sure she is fit to work. The employment agency normally will move forward only after the helper passes the medical check-up.

In addition, if the domestic helper you are hiring is a first-timer, that is, without any experience working abroad as a domestic helper, she will have to undergo mandatory training to fulfill her home country’s requirement for working abroad. The worker is responsible for shouldering the cost of this mandatory training.

For more information on the hiring process, read the Immigration Department’s guidebook.

You can inquire about your application status online here or through the 24-hour hotline of the Immigration Department at +852 3160 8663.

The information provided is a guide for employers and do not accept responsibility for any inaccuracies or outdated information. The rules set by the Immigration Department and sending countries are subject to change. Employers should check the department’s website, and contact the relevant embassy, for the latest updates.

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